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Minutes
Whenever the association board has a meeting,
minutes are required to be taken. Minutes also need to be taken at annual meetings
or any special meeting of the members. All of these minutes are open
to the members.
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When taking minutes the only items
that need to be written are:
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The
motion on the floor
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The
person who made the motion
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The
person seconded the motion
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A
synopsis or specific recommendations made in the
discussion
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The topic of pool hours discussed. It is not necessary
to take down everyone’s conversation or who said
what. |
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Who called
for the “Question” (vote) or who “Tabled” the
issue
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The results
of the vote
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All votes by the board will be recorded by each
individual’s name. This serves two purposes; the members know who
voted for what and a board member has some possible legal protection
if the majority of the Board, by vote, approved an issue, and a law
suite is filed, and one particular board member abstained on the
decision, or voted against the decision of the majority of the
board.
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